Admission to Ashlock Education Society’s Spicer Adventist University (SAU), operated by the Seventh-day Adventist (SDA) Church, is a privilege and not a right and its is open to any applicant who meets the academic and character requirements of the University and expresses willingness to cooperate with its policies, irrespective of one’s caste, colour, creed, disability, ethnicity, gender, marital status, nationality, origin, race, region, religion, or tongue. However, the university administration reserves the right to reject any applicant if it is convinced that admitting the applicant is not in the best interest of the university. Moreover, the university is not obliged to provide explanation to the applicant for the refusal.
The University Prospectus along with the application form may be obtained from the office of the Associate Registrar, Admissions and Eligibility, on payment of the non-refundable application fee of
by cash or demand draft. The duly filled from, together with Xerox copies of the first six documents listed below self attested should be received by the Admissions Office, at least one month before the Academic year in which the applicant expects to register begins.
1. High School Pass Certificate (X Standard/ICSE/Matriculation/SSC, etc.)
2. High School Mark List or Grade Sheet
3. Higher Secondary School Pass Certificate (HSSC/ISC/Intermediate, etc.)
4. Higher Secondary School Mark List or Transcript
5. Transfer Certificate from the last institution attended
6. Migration Certificate from the last University attended
7. Character Recommendation from the Principal of last institution attended
8. Character Recommendation from the local Church Pastor (for SDAs only)
9. Health Certificate from a recognized doctor with a minimum MBBS degree
10. Four Passport-size colour Photographs
11. Address Proof (Aadhar/Ration/Voter Card / Driver’s License / Passport)
12. Passport, Visa, Residence Permit & Eligibility (For Foreign Students Only)
13. Gap certificate incase of Gap in education.
14. English Language Proficiency Test ( for international students)
After the application form and attested copies of documents submitted are scrutinized and found to be in order, the applicant will be issued a provisional admission letter. And the student is required to submit all original documents at the time of admission/registration. After the documents have been submitted to the Admission Office, the applicant must insist upon a signed memo acknowledging the receipt of the documents. This memo should be preserved carefully by the student and produced at the time of withdrawing the documents. For document verification purposes, and also since short-term credit transactions are carried on in the university, documents are released only after a full financial settlement and proper withdrawal procedures have been completed by the student.
If a student is unable to produce any of the original documents mentioned above for any valid reason at the time of admission, he/she may be registered on a strictly provisional basis, and will neither be issued grade reports nor granted regular admission till all the original documents are submitted. Normally a grace period of one month is given for the submission of original documents and beyond this period the student’s admission will be cancelled and all entries regarding coursework done at the university will also be cancelled.
The academic year has two academic terms of 20 weeks duration each, known as semesters. The first semester normally begins in the second of June and lasts till end of November and the second semester begins in the first / Second week of December and lasts until the end of of April.
While admission to the university is normally for an academic year, each student’s case is reviewed at the beginning of each semester. If the university administration is convinced that the student’s continued stay at Spicer is pockmarked with unsatisfactory academic performance, financial irresponsibility, or unacceptable citizenship, the student may not be granted re-admission.
Starting one’s life in a new place can bring in quite a bit of unease and stress. The farther one is away from home, the higher can be the stress level…….cultural, emotional, environmental, or otherwise. In order to help new students cope with stress, an orientation program is conducted at the beginning of the first semester. Students are expected to be on time for the opening day of registration. Each orientation meeting introduces students to the academic, aesthetic, financial, religious and social life of the university. Special attention is also given to the registration process. This type of exposure has been observed to be helpful to students in finding their bearings in the university. Attendance at orientation meetings is mandatory.
Students are held responsible for following the programme which they have registered for. Change in registration is permissible only so long as it is within the last day for change of programme.
Note: A change in registration or programme affects attendance quota allowable for every course. The Associate Registrar’s office(Academic) is responsible for informing the concerned Dean, Department Head and Faculty of the change. In order to simplify attendance procedures, the information should reach the teacher within a day or two after the change. Should a student wish to be assured that his/her decision to change or drop the programme/course is the right course of action, it is advised that the student first seek prior counsel either from the Dean, Head of the Department.
The deadline for the last day of registration is four weeks from the date when classes (instruction) begin as per the University Academic Calendar of Events.
A Failing or ‘F’ grade is given to a student for the following reasons:
(a) When the student fails in the examination of the course;
(b) When the student does not write either the mid-semester or the final examination.
Prompt and regular attendance in all class appointments is required. The student’s attendance is monitored and recorded by the Attendance Office. Teachers do maintain students’ attendance records, and that serves as a double monitoring. The attendance Office, however, is the official attendance record keeper of the university. Its record is final and authoritative.
A student more than 10 minutes late to class is marked absent, and if between 1 and 10 minutes late, is marked tardy. Three tardies are calculated as constituting one absence. Student attendance is to be taken for every class session. The attendance is to be maintained in the “Attendance & Grade Register” which at the end of each semester is to be submitted to the Office of the Associate Registrar (Academics)where they are kept in tight security.
The assembly meetings are held once a week for the entire university family to stimulate intellectual, social and spiritual growth besides promoting a spirit of camaraderie and of solidarity among students and faculty belonging to different disciplines. Guest lectures, seminars, workshops from eminent personalities combined with debates on relevant current issues, competitions, talent exhibitions, important announcements, etc are typical programmes held during these assemblies.
The assembly meetings are held on every Tuesday between 8:00 to 9:00 a.m. and are compulsory for all students registered in all programmes of the university.
In Spicer Adventist University, Graduate or Bachelors programmes in Arts, Business, Commerce, Education, Fine Arts (Music), Science and Theology are of three year duration with each yeardivided into two semesters of twenty weeks each. The total no. of credit hours are 120 more or less evenly distributed over six semesters thus twenty credit hours constituting a normal class load except in Science faculty . A class load is computed on the basis of one credit hour which is of a fifty-minute class period per week throughout the semester. It also means that the duration of each class period is of 50 minutes. This includes the taking of attendance.
For Postgraduate or Masters Programmes which are of two years or four semesters normally, the total number of credit hours is about 64 with an average class load allowed being 16 credit hours per semester. master’s programmes which are of three years or six semesters, the total no of credits will be 96.
SCHEME OF EXAMINATION
Applicable to all the graduate and postgraduate degree courses:
The performance of the learners shall be evaluated in two parts:
A. Internal Assessment with 20% marks by way of continuous internal evaluation
B. External Assessment with 80% marks by conducting the Semester End
INTERNAL ASSESSMENT: It is defined as the assessment of the learners on the basis of continuous evaluation as envisaged in the credit based system by way of participation of learners in various academic and correlated activities in the given semester of the programme.
EXTERNAL ASSESSMENT (SEMESTER END EXAMINATION): It is defined as the examination of the learners on the basis of performance in the semester end theory / written examinations.
A. Internal Assessment – 20% 20 marks
1. For Courses without Practicals:
|2)||Project/ Term Paper/ Report||10||10|
2. For Courses with Practicals (Sciences, etc) 20 marks
|2)||Journal / Viva||10||10|
1) It will be a Scheduled Examination – 2 papers per day
2) The deans / HOD will make the schedule, allowing only two examinations per day.
3) Each examination will be of one-hour duration and will be held during the regular class period and in the regular classroom unless a better venue is required due to the large enrolment or nature of the subject.
4) General Education courses will be common to all and will be conducted at the same time and will be supervised by the respective dean, department head and faculty. The time table for the examination will be prepared by the Associate Registrar (Academics)The pattern of the question paper will be decided by the respective Board.
B. Semester End Examination 80%
1) Duration – These examination shall each be of three-hour duration.
2) The Suggested Pattern of the Question Paper will be decided by the invidual Board of Studies to suit their department and intimated to the concerned students at least one month before the examinations begin.
3) The question paper for each course will be selected from the set of three equivalent question papers submitted to the Controller of Examinations by the team of paper setters.
The assessment of Part ‘A’ i.e. Internal Assessment and Part ‘B’ i.e. Semester End Examination as mentioned above for the Semesters I to VI shall be processed by the Examination centre it will issue the grade cards to the students after the conversion of marks into grade as per the procedure mentioned in this Prospectus.
The assessment of Part ‘A’ i.e. Internal Assessment as mentioned above for the Semesters I to VI shall be processed by the Department admitted for the programme while the University shall conduct the assessment of Part ‘B’ i.e. Semester End Examination for Semesters I to VI. The Internal Assessment marks of learners appearing for Semesters I to VI shall be submitted to the University by the respective department before the commencement of respective Semester End Examinations.The Semester End Examinations for Semester V & VI shall be conducted by the University and the results shall be declared after processing the internal assessment and the marks awarded to the learners. The grade card shall be issued by the University after converting the marks into grades.
The learners to pass a course shall have to obtain a minimum of 20% marks in aggregate for each course where the course consists of Internal Assessment & Semester End Examination. The learners shall obtain a minimum of 20% marks (i.e. 8 out of 20) in the Internal Assessment and 10 marks in Semester End Examination (i.e. 32 out of 80) separately, to pass the course and a minimum of Grade E in each praxis/project, wherever applicable, to pass a particular semester. A learner will be said to have passed the course if the learner passes the Internal Assessment & Semester End Examination together.
The Performance Grading of the learners shall be on the SEVEN- point ranking system as under:
|Grade||Interpretation||Marks %||Grade Points|
|O||Distinction||70.00 & above||7|
|A||Superior||60.00 to 69.99||6|
|B||Above Average||55.00 to 59.99||5|
|C||Average||50.00 to 54.99||4|
|D||Below Average||45.00 to 49.99||3|
|E||Poor||40.00 to 44.99||2|
|F||Fail||39.99 & below||0|
The performance grading shall be based on the aggregate performance of Internal Assessment and Semester End Examination.
Carry forwards of marks in case of a learner who fails in the internal assessment and / or semester end assessment in one or more subjects:
1) A learner who passes in the Internal Examination but fails in the Semester End Examination of that course. However his/her marks of the Internal Examinations shall be carried over and he/she shall be entitled for grade obtained by him/her on passing.
2) A learner who Passes in the Semester End Examination but fails in the Internal Assessment of the course shall reappear for the Internal Examination of that course. However his/her marks of the Semester End Examination shall be carried over and he/she shall be entitled for grade obtained by him/her on passing.
3) A) For Courses without practical: In case of a learner who is reappearing for the Internal\ Examination, the examination will consist of one project of 40 marks which will be divided into 20 marks for the documentation of the project, 10 marks for the presentation and 10 marks for the viva and the interaction.
B) For Courses with practical: In case of a learner who is reappearing for the Internal Examination for subjects with Practical/fieldwork, the examinations will consist of practical examination of 20 marks which will be divided into 20 marks for the laboratory work, 10 marks for the Viva Examination and 10 marks for the Journal.
NORMS FOR BEING ALLOWED TO KEEP TERM (ATKT ) FOR A 3-YEAR PROGRAMME:
a. A student shall be allowed to keep term for Semester II of First Year
irrespective of the number of courses in which he/she has failed in Semester I
b. A student of First Year (Semesters I and II) will be admitted to the second Year
(Semester III and IV) irrespective of the number of courses in which he/she has
failed at the First Year (Semester I and II) examinations
c. A student is eligible to be admitted to Third Year provided he/she has passed all
first Year (Semester I and II) courses.
NORMS FOR BEING ALLOWED TO KEEP TERM (ATKT) FOR A 2-YEAR PROGRAMME:
a. A student shall be allowed to keep term for Semester II of First Year irrespective of the number of courses in which he/she has failed in Semester I
b . A student of First Year (Semesters I and II) will be admitted to the second Year (Semester III and IV) irrespective of the number of courses in which he/she has failed at the First Year (Semester I and II) examinations.
A student must be present for all scheduled examinations including the mid semester examination or no credit will be given for the course. The student must meet all examination appointments as indicated in the final examination schedule published by the Controller of Examination. Excuses such as forgetfulness, wrong notation of examination timing, etc., will not be considered as valid reasons for giving special examinations. A student must be on time for examination appointments at the venue of the examination. A student who comes thirty minutes after the examination has commenced will be denied admission to the hall and the privilege of writing that examination, forfeited.
ELIGIBILITY FOR EXAMINATIONS
1. A student will be eligible to write the examinations only if he is registered for and has a minimum of 60% class attendance as recorded officially in the University Attendance Office.
2. A student should apply to the controller of Examinations on the prescribed form for the semesterv examinations before the deadline.
3. A student has to pay the prescribed examination fee and clear all arrears before the deadline given by the university.
4. The student allowed to keep term (A T K T) will write the backlog examinations the following year only during the regular examinations.
Initially, the scores of the student are in terms of percentage, which are subsequently converted into letter grades.
CHANGE OF GRADES
Grades once turned in to the Controller of examinations by the instructor cannot be changed unless an error has been made by the teacher, and the validity of such an error is checked and approved by the Board of Studies.
GRADE POINT AVERAGE (G.P.A.)
The student’s grade point average (GPA) is computed by dividing the total number of honour points earned by the total number of credit hours attempted. The number of honour points earned is further determined by multiplying the grade value (based on the letter grade) by the credit hours the course carries. (The values are as follows: O=7.00; A = 6.00; B = 5.00; C = 4; D = 3; E=2 and F = 0). For instance, if the student gets a C grade in a 3 credit hour course then it means he/she gets 4 x 3 or 12 honour points for that course. Grade F is included in computing the grade point average unless the course is repeated and a better grade earned.
A student has the right to know how the grade obtained in a course was arrived at. If a student is not satisfied with the grade received, the matter may be placed before the Controller of Examinations who will ask the concerned department to recheck the paper. If there is a mistake, the department will report correct mark/grade to the Board of Examination for approval.
Teachers are expected to correct and return to students class tests, projects, assignments, etc. Scheduled examination papers, however, are to be forwarded to the office of the Dean/Department Head as soon as they have been evaluated and graded. The papers are preserved for a year before they are destroyed by burning. At the end
of semester the teacher is likewise to return the Class Record Register to this office.
A Grade Re-Ealuation Fee of Rs 300 per paper is to be charged to the student.
Grade reports are issued to students at the end of every semester. The grades are to inform those concerned the level of the student’s achievement. This report may indicate that adjustments are necessary in class load, study habits, extra-curricular activities, work education programme or scholastic motivation. All semester grades are entered in the student’s permanent record.
Students are strongly urged to obtain their grade reports from the office of the Controller of Examinations as soon as they are ready. If a student wishes to make any appeal regarding a particular grade or grades, it must be done within four weeks from the date when grades were made available to the student from the Office. Appeals after the prescribed time limit will not be entertained.
True education calls for character development and therefore in the considered opinion of the faculty, a student whose character record is unsatisfactory will not be recommended to be a member of the Graduating Class. By registration at the university, a student is obligated to observe the declared rules and regulations governing student life. Failing to do so indicates that he/she has not developed certain basic traits of character expected of a university graduate. Such students are called in for counselling, and in certain cases, are even referred to the Disciplinary Committee for appropriate action.
Cheating in the examination
The use of any unfair means for obtaining answers for the examination (including a class test) is considered a serious offence and is punishable. The means of cheating can include smuggling of written material or a mobile phone (regardless of it being switched off or in silent or vibration mode) into the examination hall, whether or not the student is using it during the examination; answer codes written on any part of one’s body, or communication with someone, or any other form used for the purpose of cheating. Anyone caught using such unfair and unethical means will be asked to leave the examination hall at once, his answer script confiscated, and an “F” Grade given for the course in question. He/She will also be barred from writing any subsequent examinations for that period. Also, a “W”grade will be given for the rest of the courses subsequent to the cheating event. Moreover, the student will also be barred from attending the university for one year.
When a student indulges in an unlawful practice in an examination as explained above, or is found aiding or participating in such practices, the act should be reported by the observing invigilator/proctor. This report is given to the chief invigilator who in turn takes it to the Controller of Examinations. Upon verification, the Controller brings the case to the Board of Examination which will take the final action.
A student of Spicer Adventist University is expected to practice ethics and uphold Christian moral standards. Academic standards and moral standards go hand-in-hand. Therefore any malpractice resorted to by a student such as cheating in class tests and examinations is treated as a serious offence. Other similar unethical practices can include lying and bribery of various forms
Another form of academic dishonesty that is definitely not allowed is called “plagiarism.” The term refers to the intentional or unintentional presentation of another’s idea or product by making it appear as one’s own. Plagiarism includes the following: copying ad verbatim all or part of another’s written work; using someone else’s phrases, charts, figures, illustrations, or mathematical or scientific solutions without acknowledging the source; paraphrasing ideas, musical score, or other artistic product without attributing the work to its author. Students can avoid unintentional plagiarism by consistently adopting scholarly practices. Sources used for papers and research projects should be accurately recorded. These can include quotations, paraphrases, or summaries. Acknowledgment of such sources can be done in the form of footnotes, or endnotes, or in-text citation.
The penalty for plagiarism includes an ‘F’grade for the work in question, or an F grade in the course, or suspension with a file letter, or suspension with transcript notation, or expulsion.
PROCEDURES FOR HANDLING ACADEMIC DISHONESTY
In order to create an atmosphere of fairness and objectivity, it is necessary that certain procedures be established so that the alleged cases of cheating or dishonesty can be properly dealt with. For this reason, the following procedures are set forth:
1. Teachers must explain clearly the requirements of assignments, examinations, and projects, such as “open book,” “take home,” or “peer collaboration.”
2. Unless stated otherwise, teachers may assume the “no collaboration” rule.
1. Students must assume responsibility to avoid plagiarism by learning the proper procedures for acknowledging borrowed wording, information, or ideas. Otherwise students might innocently misrepresent others’ material as their own.
2. Students unfamiliar with procedures for citing sources should confer with their teachers.
3. Unless stated otherwise by the teacher, students are to assume that all course work is consciously done with honesty, objectivity, and fairness.
Spicer Adventist University has appropriate grievance procedures according to the Statutes of the University.
While it is expected that the teacher exercises fairness and objectivity in grading a student’s work, should a student feel that he has been wronged or given a grade less than he deserves, a student can have the privilege and right to appeal for justice.
The ascertaining of justice can be done either by having the paper re-evaluated by another equally qualified faculty member, or by a panel of evaluators. Because of this possibility, the university has mandated that all test and examination papers be retained for one year. This means the student has only up to one semester within which to appeal.
The procedures to be followed by an allegedly aggrieved student are:
1. Present the case to the teacher concerned.
2. If necessary, discuss the problem with the department head or school dean.
3. If agreement is not reached at this level, submit the matter to the Registrar.
4. Finally, petition the Academic Council to review the case. Its decision will be
binding upon both parties, and will be implemented by the Registrar.
In order to establish residence at Spicer, a student must have attended the classes for at least a year.
STUDENT RECORDS AND ISSUE OF TRANSCRIPTS
The Registrar’s office is the centre for coordination, filing, and storage of all academic and non-academic records of students. These records include such information as admission, grades and scores of tests such as entrance, placement or proficiency, as well as transcripts, certificates, and diplomas. Also available are non-academic records dealing with health, vocational interests, and extra-curricular activities.
However, it is the office of the Controller of Examinations which will issue transcripts of student’s permanent academic records. Note: Initially, two transcripts are issued. Their issuance, however, takes place only after the student’s financial account is cleared by the finance office of the university. Thereafter, a fee of Rs. 500.00 is charged for each extra transcript.
TIME LIMIT FOR COMPLETING THE DEGREE
A student is expected to complete the requirements of a degree within twice the number of years normally required to complete the programme. Students joining the 3-year degree programme should complete the programme satisfactorily within six years and those joining a two-year programme must complete it within four years.
Students wishing to receive credit at Spicer Adventist University for academic work done elsewhere must file an application to receive such credits within the first semester of residence. However, credit granted for college work done elsewhere will not apply towards graduation unless residence has been established. The applicant is required to submit complete official transcripts of all college credits which have been earned at the earliest, and is responsible for procuring these scholastic records.
The university reserves the right to evaluate and accept transfer credits according to its policies. Transfer credits more than seven years old are not usually accepted. Only transfer credits with C or better grades (or its equivalent) are acceptable. Transfer credits are recorded as “requirement met,” and will not count in the calculation of GPA.
A transfer student from other recognized unuiversities who desires a degree must complete a minimum of one year in residence at Spicer Adventist University.
REQUIREMENTS FOR THE BACHELOR’S DEGREE CURRICULUM
The bachelor’s degree curriculum includes:
1. General requirements common to all.
2. A specified number of courses belonging to the field of study or concentration.
3. Certain specified requirements.
OTHER GRADUATION REQUIREMENTS
The requirements are as follows:
1. The entrance requirements listed in this prospectus.
2. Completion of the General Education requirements as listed in this prospectus.
3. A cumulative of 120 required credit hours.
4. A minimum of 40 hours in the final year done in residence.
5. Satisfactory citizenship.
6. Attendance of University Camp once during the 3 years.
7. Completion of the work education requirement.
Spicer Adventist University is operated on a semester system, each semester having twenty weeks. However, the registration is done for the entire year at the beginning of the first semester with an option to pay the annual fees in a single or double instalments, half the amount at the beginning of each semester.
A semester hour of credit represents one fifty-minute class period a week throughout the semester and approximately two hours of preparation for each class
period; or one laboratory period of three hours in length. Semester credit hours for each course are indicated to the right of the course title in parenthesis, thus:
Indicate three credit hours for one semester (3)
Indicate three credit hours for each semester (3, 3)
Courses of instruction are classified as first year, second year, third year, and fourth year courses and are given numbers to indicate this classification.
University courses are numbered 100 to 399. Courses numbered 100 to 199 are first-year courses; those numbered 200 to 299 are second-year courses; and courses numbering 300 to 399 are for the third-year. Those from 500-699 are for master’s level; and 700-999 are post-master’s or doctoral level.
Note: courses numbering 1-99 are non-credit courses.
Odd numbers (Eg.111, 231) are usually first semester courses, and even numbers (Eg. 122, 242) are second semester courses.
All courses numbering 100–399 carry transcript credit with full value toward meeting a departmental or bulletin requirement.
The Course Numbers of courses offered in various departments are prefixed by an appropriate four-letter symbol as shown in the next page:
ISSUEING OF DEGREES
The degree is issued only to students who have completed all requirements and cleared all financial obligations with the university. The student may collect the degree in person during the convocation. The degree may also be sent directly to the student, but only upon a written request. The degree is issued once. Only in extraordinary circumstances and/or situations can the degree be reissued, and that too only at the recommendation of the Academic Council.
|EDAL||Edul. Admin.& Leadership|
|EDCI||Curriculum & Instruction|
|EDPC||Psychology & Counseling|
|HLWL||Health and Wellness|
|INCT||Inf. & Communication Tech.|
|LSSL||Life Skills & Service Learning|
|WMCM||Western Church Music|
|WMCT||Western Music Theory|
|WMED||Western Music Education|
|WMHL||Western Music History & Literature|
|WMPF||Western Music Performance|
Spicer Adventist University, India.